For freelancers & ZZP'ers
Your business receipts, organized before tax season.
Vaultiq helps you save and organize receipts, invoices, and purchase documents in one secure vault — so they're easier to find when you or your accountant need them.
- Built for secure document storage
- No ads
- Your data is not sold
- Export/find documents when needed
Business receipts get scattered between inboxes and downloads — making them harder to find when you need them.
Receipts arrive everywhere
Supplier invoices in email, card receipts in a photo, software invoices in a download folder.
Retrieving one later takes real time
The purchase you need to show is always the one that takes fifteen minutes to find.
Recurring business tools lose visibility
Small monthly subscriptions add up quietly and renew without a second look.
The real app
From receipt to reminder in about 20 seconds
Five real Vaultiq screens, in the order you would use them.
Real Vaultiq screens, captured with a demo account holding sample purchases.
What stays in order without extra admin
Business purchase documents stay together
Receipts, invoices and purchase documents are stored per purchase instead of per inbox.
You retrieve a document in seconds
Search by supplier, product or document when you or your accountant need it.
Recurring costs stay visible
Business subscriptions and their renewals stay in view instead of drifting.
Capturing one takes seconds
Upload a receipt or invoice yourself, or import it from a custom IMAP mailbox (or Outlook on Premium).
Warranty proof for equipment stays ready
Keep proof of purchase for business equipment where you can actually find it.
Hand-over is less scattered
Find and share what you need at bookkeeping time. Vaultiq complements your bookkeeping tools — it does not replace them.
Vaultiq isn't a replacement for bookkeeping software like Moneybird or Exact — it's a simple purchase-document vault that keeps receipts and invoices findable.
A reliable home for your purchase documents
Your account, your access
IMAP mailbox passwords are stored encrypted. Your items stay in your own account and are only shared if you add someone to your household. No ads, no selling your data.
Built for secure document storage
A tidy, searchable vault for receipts, invoices and proof of purchase.
Works with IMAP, Outlook & uploads
Custom IMAP on every plan, Outlook on Premium — or upload documents yourself.
Easier accountant prep
Find documents fast at hand-over time. Vaultiq complements your bookkeeping tools — it doesn't replace them.
- Not bookkeeping or tax software
- No mailbox required
- Manual upload always works
- Disconnect or delete anytime
A real person replies within 1 business day.
Questions about your vault, a mailbox or billing? Write to support and a person, not a bot, answers.
We don't publish fake reviews or testimonials. Real customer stories will appear here as our community grows.
Pricing
Simple pricing. Start free.
Free covers the basics. Upgrade inside the app whenever you need more.
Free
Get your first purchases safe.
€0
Free, no credit card
- 15 items and 5 subscriptions
- 10 AI document scans a month
- 1 custom IMAP mailbox
- Deadline reminders in the app
Basic
Best for most peopleYour whole purchase history, with email reminders.
€49.99/year
≈ €4.17/month · save €9.89
- Unlimited items and subscriptions
- 60 AI document scans a month
- 1 custom IMAP mailbox
- Email notifications
Starts on Free — upgrade in the app when you are ready.
Premium
Most completeOutlook, more mailboxes and the household.
€149.99/year
≈ €12.50/month · save €29.89
- Everything in Basic
- 300 AI document scans a month
- Up to 3 mailboxes, including Outlook
- Daily Digest and Household sharing
Starts on Free — upgrade in the app when you are ready.
| Feature | Free | Basic | Premium |
|---|---|---|---|
| Items | 15 | Unlimited | Unlimited |
| Subscriptions tracked | 5 | Unlimited | Unlimited |
| Connected mailboxes | 1 | 1 | 3 |
| AI document scans per month | 10 | 60 | 300 |
| In-app deadline reminders | Included | Included | Included |
| Email notifications | Not included | Included | Included |
| Outlook mailbox | Not included | Not included | Included |
| Daily Digest email | Not included | Not included | Included |
| Household sharing | Not included | Not included | Included |
Custom IMAP on every plan · Outlook on Premium · Upload and scan always work without a mailbox.
- Can I cancel anytime?
- Yes. Cancel a paid plan whenever you like from Billing. Nothing is deleted — you keep the items already in your vault.
- Is VAT included?
- Yes. Prices are in euros and include VAT.
- What happens at the Free limits?
- Everything you saved stays. Adding a 16th item, or a scan beyond 10 in a month, asks you to upgrade first.
- How are payments handled?
- Payments run through Stripe. Vaultiq never sees your card details.
Questions, answered
- Vaultiq is a secure vault for your business receipts, invoices and purchase documents — organized and easy to find when you need them.
Related guide: How to organize digital receipts
Keep your business admin in order
Organize receipts, invoices and purchase documents in one secure vault — free to start.