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Vaultiq

For freelancers & ZZP'ers

Your business receipts, organized before tax season.

Vaultiq helps you save and organize receipts, invoices, and purchase documents in one secure vault — so they're easier to find when you or your accountant need them.

  • Built for secure document storage
  • No ads
  • Your data is not sold
  • Export/find documents when needed
An invoice and receipts laid out neatly on a warm paper desk with a records folder

Business receipts get scattered between inboxes and downloads — making them harder to find when you need them.

Receipts arrive everywhere

Supplier invoices in email, card receipts in a photo, software invoices in a download folder.

Retrieving one later takes real time

The purchase you need to show is always the one that takes fifteen minutes to find.

Recurring business tools lose visibility

Small monthly subscriptions add up quietly and renew without a second look.

Your business documents, organized

Receipts, warranties and deadlines, kept quietly in one place.

Paper invoices sorted into three labelled cream trays on a calm desk

Keep business purchases admin-ready — in three steps

  1. 1

    Capture every receipt

    Upload business receipts and invoices, or import them from your Outlook / IMAP mailbox.

  2. 2

    Vaultiq organizes the paperwork

    Receipts, invoices and purchase documents are sorted and made searchable automatically.

  3. 3

    Hand over with ease

    Find and share what you need when it's time for your bookkeeping or accountant.

Someone photographing a paper receipt with a phone on a calm desk

What stays in order without extra admin

Business purchase documents stay together

Receipts, invoices and purchase documents are stored per purchase instead of per inbox.

You retrieve a document in seconds

Search by supplier, product or document when you or your accountant need it.

Recurring costs stay visible

Business subscriptions and their renewals stay in view instead of drifting.

Capturing one takes seconds

Upload a receipt or invoice yourself, or import it from Outlook or an IMAP mailbox.

Warranty proof for equipment stays ready

Keep proof of purchase for business equipment where you can actually find it.

Hand-over is less scattered

Find and share what you need at bookkeeping time. Vaultiq complements your bookkeeping tools — it does not replace them.

Vaultiq isn't a replacement for bookkeeping software like Moneybird or Exact — it's a simple purchase-document vault that keeps receipts and invoices findable.

A tidy stack of invoices and expense receipts beside a linen document folder
  • Not bookkeeping or tax software
  • No mailbox required
  • Manual upload always works
  • Disconnect or delete anytime

A reliable home for your purchase documents

Your account, your access

IMAP mailbox passwords are stored encrypted. Your items stay in your own account and are only shared if you add someone to your household. No ads, no selling your data.

Built for secure document storage

A tidy, searchable vault for receipts, invoices and proof of purchase.

Works with Outlook, IMAP & uploads

Import from a custom mailbox or upload documents yourself.

Easier accountant prep

Find documents fast at hand-over time. Vaultiq complements your bookkeeping tools — it doesn't replace them.

Questions, answered

Vaultiq is a secure vault for your business receipts, invoices and purchase documents — organized and easy to find when you need them.

Related guide: How to organize digital receipts

Keep your business admin in order

Organize receipts, invoices and purchase documents in one secure vault — free to start.

Free plan · 15 items, no card needed